Migration assistance in Poland: support with legalization and document processing

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Professional assistance at every stage

Legalize your stay in Poland
with our support

Our Areas of Work

We help with the preparation of these and other documents.
For more detailed information, please contact us.

Temporary Residence Card

We support the process of obtaining a temporary residence card based on employment, studies, business activity, family reunification, and other legal grounds in Poland. We also assist with procedures for replacing the card in case of a change of employer or place of residence. We assist with document preparation and submission to the relevant authorities, case handling under a power of attorney, and receiving the administrative decision (Decyzja).
Permanent Residence Card

We provide support in obtaining permanent residence status based on valid legal grounds, including Polish origin, the Pole’s Card, marriage to a Polish citizen, long-term residence, or international protection.
Long-Term EU Resident Status

We prepare and handle cases in accordance with EU requirements, including confirmation of income, integration, and the period of uninterrupted residence.
EU Blue Card for highly qualified specialists

We coordinate the process between you, your employer, and the authorities, assisting with the submission of the required documentation to obtain an EU Blue Card in Poland.
International Protection Status

We assist in properly preparing an application for international protection, taking into account individual circumstances and procedural requirements.
Acquisition of Polish Citizenship

We indicate possible paths to obtaining Polish citizenship and assist with document preparation in accordance with the applicable procedure, as well as case handling.
Residence Registration (Zameldowanie)

We explain the requirements, verify eligibility, and support the process of registering your place of residence in Poland.
Providing a correspondence address

We provide the possibility of receiving official correspondence for communication with public authorities.
PESEL, PESEL UKR, NIP

We explain the procedure and assist in obtaining PESEL and NIP identification numbers in accordance with your individual situation, residence status, and employment or business activity.
ePUAP Electronic Signature

We assist in creating and activating an ePUAP profile, enabling access to Polish electronic public services.
Exchange of a Foreign Driving License for a Polish One

We support the process of exchanging a foreign driving license for a Polish one, in accordance with legal requirements and local authority regulations.
For Drivers: New Categories, Code 95, and Tachograph Card

We organize document preparation and registration for procedures required for professional driving activities in Poland.
Vehicle Registration in Poland

We assist with the proper preparation of documents and completion of the vehicle registration procedure in accordance with Polish law, including vehicles imported or brought in from other EU countries.
Document Preparation, Certified and Standard Translations (Oral and Written)

We organize the preparation of required documents and provide certified and standard translations necessary for official procedures in Poland, including interpreter attendance when required.
Apostille of Ukrainian Documents

We assist with the preparation and submission of Ukrainian documents for apostille, enabling their use outside Ukraine.
Sole Proprietorship Registration (JDG)

We support the process of establishing a sole proprietorship (JDG) in Poland, taking into account legal and tax requirements.
Establishment of Limited Liability Companies (sp. z o.o.) and Foundations in Poland

We organize the process of setting up companies and foundations in Poland, considering the legal form, objectives of activity, and applicable regulations.
Obtaining Work Declarations (Oświadczenie o powierzeniu wykonywania pracy) for Foreigners

We assist with the procedure of obtaining documents from employers required for legal employment under the simplified procedure applicable to certain groups of foreigners.
Obtaining Work Permits (Zezwolenie na pracę) for Foreigners

We assist in the procedure of obtaining work permits from state authorities, required for legal employment in Poland under the general procedure for foreigners.
Support in Rental and Purchase Transactions of Real Estate in Poland

Search, preparation, and verification of documents, as well as participation in the process of concluding rental or real estate purchase and sale agreements. We also provide full assistance with arranging an umowa najmu okazjonalnego upon the client’s request.
Support in the Purchase of Land Plots in Poland for Foreigners

We support the process of obtaining the required permit to acquire land in Poland, in accordance with legal requirements and procedures.
Assistance in Obtaining a Bank Loan in Poland

Preparation and coordination of the loan process, including assessment of compliance with bank requirements, collection of necessary documentation, and coordination of communication with financial institutions to obtain financing.
Insurance for Foreigners

We also provide assistance in arranging insurance products for foreigners, including medical insurance (KL) required to obtain a residence permit, as well as third-party liability insurance (OC/OCG) for vehicles registered abroad.
EKUZ Card and A1 Certificate

We assist with obtaining documents that confirm social insurance coverage in Poland within EU countries. This includes the EKUZ health insurance card for individuals temporarily staying abroad. We also help with obtaining the A1 certificate for individuals who work or are on assignment in another EU country.
Representation of Your Interests in Poland under a Power of Attorney

We represent your interests before public authorities, legal entities, and private parties in Poland under a power of attorney, within the scope of granted authorizations, including personal representation and correspondence handling.
The outcome of each case depends solely on the applicant’s individual circumstances and the decisions of the competent authorities. We provide informational, organizational, and procedural support based on many years of experience living and working in Poland, in-depth knowledge of relevant legislation, procedures, and administrative practice. This enables us to handle cases professionally, maintain effective communication with authorities, and significantly save our clients’ time and resources.

Your matters are our priority

Contact us now so we can review your request as soon as possible

You agree to our Terms and Conditions.

Do you have any questions?
Write to us — you will receive a reply today

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Who we are and why we are trusted

completed cases

areas of support

Who We Are

Our Experience

Why We Are Trusted

Our Goal

We are a team of professionals who have been helping foreigners legalize their stay in Poland for over 20 years.

We have lived in Poland for 30 years and assist an average of 100 clients per year.

Transparency of processes, accuracy, and a human-centered approach to every client build trust.

To save your time and reduce stress, handling your matters confidently and safely.

1500+

15+

We offer more than just a consultation — we provide full support at every stage of the legalization process: we prepare and submit documents accurately and on time, monitor deadlines, explain each step of the procedure, represent your interests in communication with the relevant authorities, and promptly respond to changes in legislation.

Legalization in Poland: easier with professional support

Not sure which documents are required in your specific case? Let’s figure it out together.
Contact us — we will analyze your situation and outline the right course of action.

Legalization of residence and activities in Poland always involves documents, deadlines, and the right steps. We understand how exhausting and confusing this process can be, especially when dealing with official requirements for the first time.

Oleksandr Kovalchuk

Residence Card

Thanks to the team! All documents were completed quickly

Iryna Matskevich

Citizenship

Very satisfied. Everything was explained and I was guided throughout.

Andriy Hlushko

Business registration & management

I wanted to start a business in Poland – they helped me do it right.

Volha Ramanava

Driver’s license exchange

Everything went smoothly, I got my Polish license in no time.

Maksym Stasiuk

International Protection

The consultants handled everything correctly. Now I feel secure.

Natallia Kavaliova

Permanent Residence

Professional approach. Helped me prepare all required documents.

Serhii Zakharchenko

Driver qualification certificates

Got my certificate quickly and without bureaucracy.

Dzmitry Laptseu

Courses & new driving categories

They organized courses and helped me obtain new categories.

Kateryna Hryn

Work invitation

Received an official job invitation quickly and without delays.

1. General Provisions
Theese Terms and Conditions of the Service define the rules for processing and protecting personal data of users of the website https://migrant-service.pl, as well as the social media pages of Biały Pies sp. z o.o., in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR).
The Policy regulates the collection, use, storage, and protection of personal data, including the use of automated technologies.
Biały Pies sp. z o.o. pays special attention to the protection of personal data and processes them exclusively for the purposes specified in this Policy.

2. Data Controller
The controller of personal data is:
Biały Pies sp. z o.o.
UL. KROWODERSKA 3 / 1, 31-141 KRAKÓW
NIP: 6772394321
REGON: 362814498
Email: migrant.service.pl@gmail.com

3. Sources and Categories of Personal Data
Personal data may be obtained:

through contact forms on the website;
via messengers (WhatsApp, Telegram, Viber, Messenger);
through interactions on social media;
automatically via cookies and analytical tools.

Categories of data may include: first and last name, phone number, email address, IP address, correspondence data, and technical information about the device and browser.

4. Purposes and Legal Bases for Processing Personal Data
Personal data are processed on the basis of Article 6 GDPR for the following purposes:
4.1. Performance of a Contract — Art. 6(1)(b) GDPR for the purpose of organizing consultations, providing services, and carrying out actions prior to entering into a contract at the request of the User.
4.2. Legitimate Interests of the Controller — Art. 6(1)(f) GDPR for the purpose of:

responding to User inquiries;
storing correspondence and chat history;
maintaining CRM systems and contact history;
establishing an evidentiary basis;
staff training and quality control.

The Controller has carried out a balancing test between its legitimate interests and the rights and freedoms of Users in accordance with Article 6(1)(f) GDPR.
4.3. User Consent — Art. 6(1)(a) GDPR for the purposes of analytics, statistics, and marketing activities, including the use of cookies, Google Analytics, Google Tag Manager, and Meta Pixel.
The User has the right to withdraw consent at any time.

5. Recipients of Personal Data
Personal data may be transferred to:

providers of CRM systems, hosting, and IT services;
analytical and marketing service providers;
Google and Meta companies in accordance with their privacy policies.

6. Transfer of Data Outside the European Union
Due to the use of Google and Meta services, personal data may be transferred to third countries, including the United States of America, based on standard contractual clauses approved by the European Commission, in accordance with Article 46 GDPR.

7. Data Retention Periods
Personal data are stored for the period necessary to achieve the purposes of processing, or until consent is withdrawn by the User, unless otherwise required by applicable law.

8. User Rights
The User has the right to:

access their personal data (Art. 15 GDPR);
request rectification of data (Art. 16 GDPR);
request erasure of data (“right to be forgotten”) (Art. 17 GDPR);
request restriction of processing (Art. 18 GDPR);
receive personal data for transfer to another controller (Art. 20 GDPR);
object to the processing of data (Art. 21 GDPR);
withdraw consent at any time (Art. 7 GDPR);
lodge a complaint with the supervisory authority — the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych, UODO) (Art. 77 GDPR).

9. Cookies and Similar Technologies
The website uses cookies and similar technologies for the purpose of:

ensuring proper functioning of the website;
analyzing user behavior;
conducting marketing activities.

The User may manage cookies through browser settings or via the consent mechanism available on the website.

10. Obligation to Provide Data
Providing personal data is voluntary; however, failure to provide certain data may result in limited access to some website functionalities or services.

11. Updates to the Terms and Conditions
Biały Pies sp. z o.o. reserves the right to amend theese Terms and Conditions of the Service. The current version is always available on the website.

12. Limitation of Liability
12.1. Informational Nature of Materials
All information published on the website https://migrant-service.pl, on social media, and provided during consultations is of a general informational nature and does not constitute legal, tax, or official advice of any governmental authority.
The Controller does not guarantee that the information provided is complete, up to date, or suitable for the User’s specific individual situation.

12.2. No Guarantee of Results
Biały Pies sp. z o.o. shall not be liable for:

decisions made by governmental authorities, including voivodeship offices, consulates, border services, and migration authorities;
refusals to issue visas, residence permits, work permits, or citizenship;
processing times of applications by public authorities;
changes in legislation, administrative practice, or internal procedures of public authorities.

The provision of consultations or services does not guarantee the achievement of any specific result.

12.3. User’s Actions and Decisions
The Controller shall not be liable for:

actions or omissions taken by the User based on information obtained from the website or during consultations;
errors, inaccuracies, or incomplete information provided by the User;
consequences arising from the User’s independent use of information without additional verification or professional legal advice.

12.4. Third Parties and External Services
The Controller shall not be liable for:

content, privacy policies, or actions of third parties or external websites to which links may be provided;
the operation of messengers, social media platforms, email services, or other external platforms;
interruptions, failures, or errors in the operation of Google, Meta, hosting providers, or CRM systems.

12.5. Technical Failures and Security
The Controller shall not be liable for:

temporary unavailability of the website;
technical errors, software malfunctions, or server failures;
loss of data caused by circumstances beyond the Controller’s control, including cyberattacks, actions of third parties, or force majeure events.

12.6. Limitation of Liability to the Extent Permitted by Law
To the maximum extent permitted by applicable law and judicial decisions, the liability of Biały Pies sp. z o.o. is limited solely to direct damages and shall not extend to lost profits, indirect, incidental, or consequential damages.
Nothing in this section shall limit or exclude the Controller’s liability where such limitation or exclusion is prohibited by law.

Last updated: 17 December 2025.